PACE seeks a Director of Finance and Administration
Department: Anglophone Africa
Based in Kampala, Uganda
Reports to Chief of Party, Uganda Malaria Control Activity
Start Date: Approximately March 2021
*Contingent upon funding
PACE seeks a Director of Finance and Administration to lead the financial management of activities under an anticipated $38M 5-year USAID/PMI-funded project. The project will strengthen the capacity for malaria prevention, diagnosis, and treatment, as well as ownership of health at the community and household levels, while maintaining gains made at the health facility level in focus districts.
The Director of Finance and Administration will oversee financial management and operations for all activities under the project. This includes oversight of procurement, grants, logistics, human resources, accounting and finance, records, and ensures that adequate and appropriate internal controls are in place in compliance with USAID policies and procedures, to meet generally recognized accounting standards. S/he will be responsible for managing the budget and preparing financial reports for submission to USAID and PSI headquarters. S/he will ensure funds expended are compliant with USG and PSI regulations and policies. She/he will implement fraud mitigation practices and ensure systems and processes are implemented effectively to support implementation of the award. S/he shall have the requisite management expertise, interpersonal skills and professional relationships and fulfill the requirements detailed below:
Sound like you? Your contribution
- Financial reporting: initiate, develop and monitor implementation of financial reporting guidelines for decision making in line with donor regulations, PSI global standards, and local law;
- Procurement, logistics, human resources: ensure compliance with donor regulations, PSI/PACE standards, and local law in all aspects of procurement and recruiting;
- Grants: Ensure that sub awardees have proper financial controls in place and monitor compliance with grant terms and conditions;
- Develop and implement an overall internal controls framework for monitoring the efficient and effective utilization of funds and all project assets, in line with the Assets Management Policies and PSI/PACE Finance Manuals;
- Budgeting: initiate and monitor the preparation of annual operating and project budgets in accordance with donor requirements and PSI/PACE Finance Manual;
- Audits and Compliance:
- Manage all internal and external audits, including the provision of audit samples and preparation of management comments on audit reports
- Follow up on action plans to ensure remediation of audit findings
- In collaboration with legal counsel, minimize legal risks to the organization and address any legal issues that arise
- Ensure timely submission of statutory financial reports including tax returns
- Ensure that accounting operations and financial reporting comply with PSI global finance policy, funder regulations, and local law.
- Initiate, develop, and document financial and administration policies and guidelines for monitoring the implementation of the programs and activities in accordance with PSI/PACE Finance Manuals.
What are we looking for?
Required Qualification/ Experience:
- A Master’s Degree in Business Administration, Finance and another relevant field.
- A minimum of 10 years in accounting, business administration, or related field.
- A minimum of seven years of experience supervising project operations, including human resources, procurement, subcontracts, grants and accounting/finance.
- Experience managing large budgets, logistics and supply chain management for the implementation of malaria programs.
- In depth knowledge of USG financial reporting and compliance requirements, as well as USG Cost Accounting Standards.
- Demonstrated supervisory experience of professional staff.
- Preference will be given to professionals with membership of ACCA, CPA(U) and CMA.
Required Personal Competencies:
- Demonstrated supervisory experience with excellent interpersonal, written and oral communication, leadership and managerial skills;
- Familiarity with USG financial reporting and compliance requirements; in-depth knowledge and practical understanding of USG administrative, management and reporting of procedures and systems; experience overseeing finance and administration for a USG funded contract is highly desirable;
- Experience in managing USG donor-funded procurement and subcontracts/grants of similar scope and size of this activity;
- Proven track record of implementing fraud mitigation practices;
- Experience with finance management, accounting and auditing, procurement and establishment of internal controls; including monitoring of grant compliance and management preferred;
- Experience with strategic program planning, annual work planning and budgeting;
- Experience managing successful teams working in multiple locations;
- Proficiency in MS Excel, Word, PowerPoint and accounting software such as QuickBooks Enterprise;
- Professional proficiency in spoken and written English required; and
- Excellent past performance references.
Requested Application Material
Interested candidates should email their cover letter addressed to the Human Resources and Administration Manager, and an updated CV ONLY to firstname.lastname@example.org, indicating the Job title in the subject of the email. Your CV should be two-paged, clearly stating how you meet what we are looking for and what gets us interested.
Applications should reach us not later than 5.00pm or 17h:00 (East African time) on Monday August 24th, 2020. Applications received will be reviewed on a rolling basis, so we encourage you to submit your application as soon as possible!
Only shortlisted candidates will be contacted.
PACE is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.
**Please note PACE does not solicit for funds during any recruitment process.